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COPR passport submission via VFS webform: one webform, or a separate one per dependent?

Canada • Permanent Resident • immigration 0 views
By VisaBuddies Communityvia community — compiled from public visa forums

Documents Needed

  • VFS webform

    Used to submit passports for counterfoil/COPR stamping after Confirmation of Permanent Residence (COPR).

  • Passport(s)

    Principal applicant and any accompanying dependents each need theirs submitted for stamping.

  • COPR / RFV (Request for Verification) letter

    Triggers the passport submission stage after IRCC has approved the file.

Step-by-Step

After receiving COPR, applicants need to submit passports to VFS for counterfoil stamping, and there's genuine confusion in this thread about whether each family member needs a separate webform.

What group members reported (with a real conflict worth flagging):
  1. One member was told directly by VFS that a separate webform is required for each family member, and that not doing so risks non-processing or rejection.

  2. Another member said they contacted VFS support and was told a single webform listing the number of applicants works fine — the form then asks for each person's details within that one submission.


Because these two accounts conflict, the safest approach is to follow the stricter instruction (separate webform per person) unless your specific VFS jurisdiction's website explicitly states otherwise, since a rejected or non-processed webform can add real delay at the final stage of the PR process. If you're unsure, contacting VFS/IRCC directly to confirm your jurisdiction's current process before submitting is worth the extra step.

This reflects Canadian PR processing procedures reported around 2021–2022 (VO Sydney/AINP nomination timeline referenced); VFS procedures can change, so double-check current instructions on your VFS portal before submitting.

Dos, Don'ts & Tips

  • Tip: Accounts conflict on whether VFS wants one webform per family or one combined webform — verify directly with VFS/IRCC for your jurisdiction before submitting.
  • Do: When in doubt, submit a separate webform for each dependent — this was the stricter interpretation and avoids the stated risk of non-processing.
  • Tip: This experience is from the 2021–2022 processing period; procedures may have since changed, so confirm current requirements before relying on this.

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